• Prepare a full master schedule for the project, including all phases of consultant procurement, design, preconstruction, construction and move-in.
  

• Monitor, update and maintain the project schedule through the life of the project.

• Set up a preliminary project budget with estimated costs for all aspects of the project - land & predevelopment costs, owner management, communications & marketing, permits & fees, finance costs, utility connection fees, insurance, design consultants, testing & inspection costs, construction, FF&E, moving-in & contingencies.

• Track contingency use and maintain a contingency use log.

• Enter actual costs and update the budget monthly.

• Maintain a final estimate budget including projected future costs.

• Prepare budget reports monthly as required.

• Identify and solicit suitable professionals - architects, engineers, consultants etc. to propose on the project.

• Prepare and issue RFQ's or RFP's (Request for Qualifications / Proposals).

• Evaluate responses and set up interviews for short-listed proposers.

• Prepare bid comparison summaries and recommendations for Owner review.

• Draft, negotiate and execute design, engineering and other consultant contracts - which may include civil, mechanical, plumbing, electrical, telephone/data, audio-visual, DAS, interior design, food service, landscaping, geotechnical, lighting, ADA, fire alarm & suppression, signage, security, envelope, LEED/sustainability, vertical transportation, acoustical and others.

• Schedule and organize the initial design charrette and all other design phase meetings.

• Review and assist Owner with review of design documents through the various phases of design - programmatic, schematic, design development (DD's), construction documents (CD's).

• Provide independent 'sanity check' thoughts on design iterations, ideas, constructability, material and finishes selections.

• Ensure timely submission of construction documents for building permitting and to other AHJ's or authorities as relevant for the project, or as required.

• Solicit and contract with a soil testing agency for a geotechnical investigation of the project site if needed.

• Solicit and contract with an environmental assessment firm if needed on a brownfield site. Solicit, contract with and manage abatement contractor if needed.

• Prepare RFP and procure testing agency proposals. Negotiate an appropriate and realistic quality inspection & testing schedule for the project. Execute a direct Owner agreement with the testing agency.

• Selection of the appropriate form of contract

• Prepare the GC RFP documents.

• Identify suitably experienced GC's with an interest, capability and capacity to pursue the project.

• Publish the RFP and respond to GC questions.

• Evaluate RFP responses and conduct interviews with short-listed proposers.

• Prepare bid comparison summaries and recommendations for Owner review.

• Draft, negotiate and execute the general contractor agreement.

• Review and negotiate final contract price and time depending on the form of contract selected.

• Review and negotiate the preliminary detailed construction schedule.

• Review subcontractor award requests and scope of work documents.

• Review submittals and monitor submittal flow through the professional team.

• Review contractor RFI's and design team responses to ensure Q's and A's are in the best interests of the Owner and the project.

• Attend all OAC (Owner-Architect-Contractor) meetings as the Owner's Representative. Report back to the Owner and discuss issues and decisions needed in order to keep the project on schedule and on budget.

• Review contractor and design team pay applications and process for payment. Review and check all lien contractor and subcontractor waivers.

• Review and respond to change order requests. Review change order pricing and extension of time requests.

• Attend design team site walks and monitor project progress and quality.

• If required by the Owner, produce monthly/milestone construction reports and dashboard summaries for management / BoD.

• Review and respond to contractual claims and other contract issues.

• Review all contractor warranties, as-built drawings, O&M manuals and other close-out documents.

• Assist in the organization of Owner / Facility Manager training sessions and materials.

• Solicit and contract with FF&E suppliers in coordination with the project interior designer. Monitor and assist FF&E contractors with delivery and move-in of all owner furniture and equipment.

• Close out general contractor final pay application and all supporting lien waiver documents.

• Finalize and close-out all Owner-direct subcontracts, consultants and suppliers.

• Monitor and follow-up on warranty period issues.

• Organize and attend warranty walks during at at the end of the warranty period.

• Work for the best interest of the Owner. Intervene as needed and advocate for the Owner’s goals for the project.

• Manage the project relationships of the players involved in the project - general contractor, architects & engineers, municipal authorities, lawyers, financial institutions and others.

• Assist the team by providing technical support, design & construction experience and industry knowledge.

• Manage conflicts.

• Ensure the project comes in on time and in budget.

• Communicate!

In the end, it’s about providing the Owner with peace of mind and the result they envisioned.